Conditions of Hire

Lisvane Memorial Hall, Heol y Delyn, Lisvane, Cardiff, CF14 0SQ

WHEN SIGNING THE BOOKING FORM, THE HIRER AGREES TO OBSERVE AND PERFORM THESE CONDITIONS

The Hirer will be deemed to be the Responsible Person in charge of an event unless the Booking Secretary has been notified in writing of the details and agreement of another named person.

THE RESPONSIBLE PERSON MUST BE PRESENT THROUGHOUT THE EVENT AND ENSURE THE CONDITIONS ARE MET AND THAT THE PREMISES ARE LEFT CLEAN AND TIDY FOR THE NEXT HIRER

All activities must take place inside the building unless otherwise agreed in writing with the Booking Secretary

Alcohol

The hall has an alcohol licence, held by the Trustees. If you wish to permit alcohol at any event, you MUST have the permission of the Trustees, you MUST read and accept the conditions on our Booking Form and the Responsible Person form MUST be signed and returned to the Booking Secretary at the time of payment. You MUST also adhere to the Lisvane Memorial Hall Premises Age Verification Policy

Conduct of Licensed Premises

  1. It is a criminal offence for any person to sell alcohol to any person under the age of 18. There are no exceptions to this. The consumption of alcohol by persons under the age of 18 is also rigorously restricted by law.
  2. The Premises license requires that steps are taken to prevent drunkenness and disorderly conduct on the premises. It is an offence to sell alcohol to a person who is drunk.
  3. It is an offence to allow disorderly conduct on the premises.
  4. A drunk or disorderly person may be requested to leave the premises. Any failure to do so is an offence.
Permitted Hours for Sale or Supply of Alcohol
  • Monday to Saturday 11.00 to 23.00
  • New Year's Eve 11.00 to 01.00
Last Orders

The bar MUST close by 23.00. Last orders should be at 22.40

Minimum Pricing
Bar prices must take account of minimum unit price for alcohol set by the Welsh Government. 

Smaller Measures

Drinks may be supplied in pre-packed sealed containers - e.g. wine by the bottle, beer by the bottle or can.

Drinks may also be supplied by the glass, not in pre-packed sealed containers.
In this latter case, where drinks are not in a sealed container, customers or guests MUST have the option of a small measure on request:
  • beer or cider - half pint
  • gin, rum, vodka or whisky - 25ml or 35ml
  • still wine in a glass - 125ml
You must make people aware that these options are available.

A set of measures may be found in the Main Hall kitchen

Smoking

It is illegal to smoke in any part of the premises.

Music and Noise levels

It is an offence to cause a nuisance by noise.

  • Sound must be kept to a level which is acceptable to our neighbours and to the Hall Committee during the event and when leaving the premises.
  • Doors and windows must be closed at all times.
  • No music to be played after 11.00pm, unless by prior agreement with the Committee.
  • ON NO ACCOUNT ARE FIREWORKS TO BE SET OFF ON THE PREMISES.
Children

It is the responsibility of the Hirer to ensure that all persons under 18 are supervised, and behave in an appropriate manner at all times, both inside the premises and in the grounds.

Safeguarding

If the event is booked by an organisation that has contact with children (i.e. under 18s) and/or vulnerable adults then you must have a Safeguarding Policy which you must submit with the Booking Form. (This does not apply to events such as private hire children's parties. If in doubt, please contact the Booking Secretary.)

Damage

Hirers are responsible for damage, and repair costs will be charged.

Refuse

It is the responsibility of the Hirer to remove all rubbish after the event and dispose of it in a responsible manner. 

It is also the responsibility of the Hirer to supply the rubbish bags.



 

 

Health and Safety

Before and during the event, the Responsible Person must familiarise themselves with the positions of the Fire Exits, Exit Routes and Muster Point and ensure basic Fire Safety measures are followed, in particular ensuring that all Fire Exits and Routes are kept clear. In case of fire, they should not attempt to fight the fire but ensure the alarm is raised, people leave the building, and 999 is called. As far as possible they should check who has assembled at the Muster Point in order to tell the Emergency Services whether they think there is anyone still inside the building. The Hirer or Responsible Person must sign that they have read and understood the Fire Safety Guidance and Emergency Plan before the hire will be confirmed.

Cooking
You are prohibited from using deep-fat fryers on the premises.

Risks and Public Liability Insurance

Users have responsibility for managing risks, so far as reasonably practicable, arising from their own activities when they have control of the premises or control of equipment on the premises. If the user has at least one employee they will also have wider duties under health and safety law.

Whilst the Hall has Public Liability Insurance, this may not cover the hirer’s activities. It is the hirer’s responsibility to carry out their own Risk Assessment of their activities and decide whether they need their own Public Liability Insurance.

Regular Hirers must carry out periodic reviews of their Risk Assessment, in particular if their activities change.

Hirers Equipment

Equipment brought in must be covered by the Hirer’s own insurance. Electrical equipment must be covered by a valid Portable Appliance Test certificate (evidence of this may be required).

Bouncy Castles and other inflatable equipment.

If you wish to use such equipment, you must inform the booking secretary. They must be suitable for indoor use. The blower must have a current Portable Appliance Test certificate and there must be additional crash mats at all openings. There is a comprehensive guide on the government Health and Safety website.https://www.hse.gov.uk/entertainment/fairgrounds/inflatables.htm

If you intend to use inflatables, the LMH trustees accept no liability for injuries or damage caused. It is the hirer’s responsibility to take adequate precautions so as to avoid injuries or damage. The hirer must also confirm that they that they, or the company they are hiring the equipment from, are covered by third party liability insurance that covers the use of the inflatable equipment being used on the hall premises.

NO LIABILITY FOR ANY ACCIDENTS OR INJURIES ARISING FROM THE USE OF SUCH EQUIPMENT WILL BE ACCEPTED BY THE HALL COMMITTEE.

Accidents

All accidents must be reported in the Accident Books (in both kitchens), and to the Committee by email lisvanememorialhall@gmail.com or to the Caretaker.
(First Aid kits in both kitchens)

Cleanliness and tidiness at the end of the session

No Blu-tac, sellotape, or similar to be used on walls inside the Hall/s

  • Toilets - Must be flushed and left clean and tidy in same condition as found.
  • Floors - Must be swept clean. (Brush, mop and vacuum in Caretaker’s cupboard)
  • Chairs in the Main Hall should be stacked no more than 6 high around the periphery of the hall (not in front of the radiators). 
  • Tables - Must be returned to the store room from which they were taken.
  • Linen - Any linen used must be washed, laundered and returned to Caretaker within 7 days.
  • Kitchen Items - Must be returned to correct cupboards as labelled. Surfaces wiped clean. Ensure all taps are turned off and the switches for the water boiler are tuned off.
  • Dishwasher - If used, must be rinsed as directed.
  • Ventilation system - if you have used this, ensure it is turned off.
  • Return the Foodbank box to it's place if you have moved it.
Lock-Up
  • Switch off all lights. (The outside and toilet lights are automatic).
  • Close all windows and internal doors.
  • Contact the Caretaker and await his attendance to secure the building before leaving the premises.
  • The caretaker is Anthony Spear, 07825 629 198. 
  • If Anthony is not available, you will be given an alternative contact number when the hall is opened for you. There is also a contact list on the exit doors.
Cancellation
  • Full refund if cancelled 14 days before hire date.
  • If cancelled within 14 days of the hire date, and Hall is re- let - full refund.
  • If cancelled within 14 days of the hire date, and Hall is NOT re- let, 50% of fee will be retained.
Duration of Hire

This must include any set-up or clearing up time you need.